Position your EA scope and executive context in the summary
Open with a short summary that states who you support—C-suite, VP of a function, founder or multi-executive pod—and the environments you know, such as high-growth startups, public companies or global travel-heavy roles. Mention remote or hybrid coordination and board or investor-meeting support when accurate.
Mirror posting language only when it matches work you have done. Claiming complex international travel, board materials or budget tracking without examples invites hard scenario questions. Point readers to the rhythms, projects and stakeholder networks that prove the skills the job emphasizes.
Write bullets that show judgment, not only task lists
Strong EA bullets name the workflow, your ownership and the result. Include calendar conflict reduction, meeting prep quality, travel on-time rates, expense cycle time, event logistics or project follow-through when they clarify impact. Prefer measured outcomes—hours of focus time protected, reschedule rate cut, vendor cost saved—over vague claims that you are “highly organized.”
The fictional examples below illustrate wording only. They are not Make.CV performance claims and should not be copied as your own. Replace every figure with results you can support with calendar data or approved ops reports. Never put confidential meeting content, personal executive details or unreleased strategy notes on a public CV.
Show tools and soft systems that make executives effective
Group skills into readable categories such as calendar and inbox triage, travel and events, documents and presentations, expenses and vendors, and communication. Prioritize tools named in the posting when you have genuine experience. A short accurate list of Google Workspace or Microsoft 365, Concur, DocuSign or Notion beats a long inventory of apps you rarely use.
Tie important tools back to experience bullets. Saying you own an executive calendar is more convincing when a bullet explains prioritization rules, buffer policies and what changed for meeting load. Highlight discretion, stakeholder diplomacy and follow-through on action items from leadership meetings.
Choose a clean layout and review the export
Use a readable template with standard headings so scope, tools and project outcomes stay easy to find. Keep dates consistent and leave room for quantified bullets. Browse Make.CV templates if you want to compare layouts before writing.
Build your CV in the free maker with live preview, then download a PDF with no watermark. Check that executive titles, tool names and project labels wrap cleanly. Confirm the exported text remains selectable before you submit.
Frequently asked questions
How is an executive assistant CV different from an office manager CV?
EA CVs emphasize partnership with one or more executives, prioritization and confidential coordination. Office manager CVs often emphasize facilities, team admin and office operations. Lead with the lens the posting prioritizes.
Should I name the executives I supported?
Title and function are usually enough. Name individuals only when public, appropriate and helpful. Never share private contact details or sensitive schedules.
Do personal assistant tasks outside work hours belong on the CV?
Only when relevant and professionally framed. Focus on business impact. Avoid listing purely personal errands that do not transfer to the target role.
How do I show impact when much of the work is invisible?
Quantify systems you improved—calendar load, travel reliability, meeting prep turnaround, expense cycle time—or describe projects you owned end to end with clear outcomes.